Basic policy on proper handling of specific personal information

LIKE Co., Ltd. (hereinafter the "Company") recognizes the strict protection of the specific individual information etc. of the Company and group companies handled through business and the specific personal information etc. of employees and the other persons employed as an important social responsibility, and establishes this basic policy to secure the proper handling of the specific personal information as a Company.

  1. Range and structure of the handling of specific personal information etc.
    The Company specifies the range of administrative work that handles personal numbers and the range of specific personal information etc. (personal numbers used in the administrative work and personal information, names, dates of birth, etc. managed in connection with the personal numbers), and clarifies the administrator in charge. In addition, we formulate regulations for specific personal information handling and develop a system to handle specific personal information.

  2. Safety control measures
    The company takes necessary measures to prevent leakage, loss, or damage of specific personal information and to manage specific personal information appropriately with respect to safety management measures of specific personal information.
    In conjunction with handling specific personal information etc., when consigning the business to a third party, consent of the employee of the company and a third party who keeps the specific personal information etc. should be obtained in advance, and a consignee with a sufficient management system should be selected and the necessary and appropriate instructions and supervision should be provided.

  3. Compliance with related laws and regulations and guidelines, etc.
    The company complies with laws and regulations related to personal information and specific personal information, guidelines specified by the government, guidelines on proper handling of specific personal information, and the other rules, and properly handles specific personal information etc.

  4. Inquiry contact for specific personal information etc.
    Regarding complaints and inquiries concerning the handling of specific personal information from the person himself, we establish a system to respond appropriately and promptly. For any questions or complaints regarding handling of specific personal information etc. at the Company, please contact us.
    This policy is disseminated to all employees and the other persons employed of all departments, and is also made public to the outside of the Company. In addition, we make efforts to educate and enlighten employees and the other persons employed so as to maintain and improve the awareness of protecting specific personal information.

Enacted on September 24, 2015
LIKE Co., Ltd.
President
Yasuhiko Okamoto

Inquiry contact for specific personal information
Person responsible for specific personal information management
Group leader of General Affairs and Personnel of Administrative Management Department
Telephone: 06-6364-0006
10: 00 - 18: 00

Range of administrative work handled by the company and the purpose of use

The purposes of use of specific personal information etc. that the Company obtains from the employees of the company or a third party and of specific personal information etc. based on consignment contracts shall be within the range of the administrative work that handles personal numbers listed below.

1.Administrative work relating to personal numbers of employees of the company
  • (1)Notification work for unemployment insurance*
  • (2)Notification work for health insurance/welfare pension insurance*
  • (3)Work related to claims under the Workers' Accident Compensation Insurance Act
  • (4)Preparation work of withholding slips of employment income/retirement income
2.Work relating to personal numbers of third parties (including employees' dependents)
  • (1)Preparation work of payment records of remuneration/fees, etc.
  • (2)Preparation work of payment records of distributed dividends and surpluses and interests on funds
  • (3)Notification work for the national pension plan Number 3 group insured person
  • (4)Preparation work of payment records of usage fees, etc. of real estate
  • (5)Preparation work of payment records of considerations for acquisition of real estate, etc.
3. Work relating to personal numbers under consignment contracts
  • (1)Notification work for unemployment insurance*
  • (2)Notification work for health insurance/welfare pension insurance*
  • (3)Work related to claims under the Workers' Accident Compensation Insurance Act
  • (4)Wage calculation work, etc.

Work accompanying the above 1 to 3 (including specific personal information handling work)
*Application, benefits and grants are included in the work of 1.(1)(2) and 3.(1)(2).